Delegation Request

What is a Delegation?

Delegation is a term used to define the process whereby an individual appears before Township of Langley Council to:

  • submit a new request for action (fill out a Delegation Request  form);
  • bring Council up to date on a project, idea, or concept.

Meeting Location

Township of Langley Civic Facility
Fraser River Presentation Theatre
4th Floor, 20338 – 65 Avenue, Langley, BC

View the Council calendar.

How to appear as a delegation before Council

Note: All delegations and presenters report to the Recording Secretary’s desk in the Fraser River Presentation Theatre upon arrival.

  • Delegation request for subjects NOT related to items on the Council meeting agenda must be received before noon on the fifth (5th) day prior to the meeting date (ordinarily Wednesday of the week preceding the Council meeting). Requests for subjects that are related to items on the Council meeting agenda must be received in the Legislative Services Department before 10:00am on the day of the meeting.
  • Requests must include the subject matter and relevant information, specific date and time of the meeting to appear, and contact information.
  • A maximum of five (5) delegations may be permitted at the beginning of the Council meeting. Council may approve additional delegations at the beginning of the Regular Afternoon meeting if there are more than 5 requests. In the event that additional delegations are approved, the requestor will be contacted by staff following Council approval.
  • A maximum time of five (5) minutes is given per delegation.

Handouts: If you have handouts, provide the Deputy Township Clerk with one copy. Distributed documents become part of the public record and cannot be returned.

PowerPoint Presentation: If you are using an electronic presentation, you must provide the Legislative Services Department with the file via email, legservicesinfo@tol.ca, or on a flash drive/memory stick prior to noon on the Friday of the week preceding the Council meeting.

If you would like further information or assistance, contact Legislative Services at 604-533-6100.

How to speak before Council

The following guidelines are useful:

  • speak clearly;
  • keep presentation brief and to the point;
  • allow for extra time at the end for a question and answer period.

The following protocol is followed when addressing Council:

  • the Mayor is addressed as “Your Worship” or “Mayor (name)”
  • Council members are addressed as “Councillor (name)”
  • Staff is addressed by their respective titles (e.g. Manager, Engineering) or by their names (e.g. Mr. Smith)