Delegation Request

What is a Delegation?

Delegation is a term used to define the process whereby an individual appears before Township of Langley Council to:

  • submit a new request for action – complete the Delegation Request form 
  • bring Council up-to-date on a project, idea, or concept.

Meeting Location

Township of Langley Civic Facility
Fraser River Presentation Theatre
4th Floor, 20338 – 65 Avenue, Langley, BC

View the council calendar

How to appear as a delegation before Council

Note: To comply with the Provincial Health Officer’s order related to gatherings and physical distance measures during the COVID-19 pandemic, written submissions are strongly encouraged and Council members may be in attendance electronically. To appear as a delegation at an upcoming meeting, you may attend in-person to a designated meeting room at the Civic Facility to present to Council electronically.   

  • Delegation request for subjects NOT related to items on the Council meeting agenda must be received before noon on the fifth (5th) day prior to the meeting date (ordinarily Wednesday of the week preceding the Council meeting). Requests for subjects that are related to items on the Council meeting agenda must be received in the Legislative Services Department before 10:00am on the day of the meeting.
  • Requests must include the subject matter and relevant information, specific date and time of the meeting to appear, and contact information.
  • A maximum of five (5) delegations may be permitted at the beginning of the Council meeting. Council may approve additional delegations at the beginning of the Regular Afternoon meeting if there are more than 5 requests. In the event that additional delegations are approved, the requestor will be contacted by staff following Council approval.
  • A maximum time of five (5) minutes is given per delegation.

Handouts

If you have handouts, provide the Township Clerk with one copy. Distributed documents become part of the public record and cannot be returned.

PowerPoint Presentations

At this time there is no capability of showing presentation slides.  Slides submitted prior to the meeting will be distributed to Mayor and Council.

How to speak before Council

The following guidelines are useful:

  • speak clearly;
  • keep presentation brief and to the point;
  • allow for extra time at the end for a question and answer period.

The following protocol is followed when addressing Council:

  • the Mayor is addressed as “Your Worship” or “Mayor (name)”
  • Council members are addressed as “Councillor (name)”
  • Staff is addressed by their respective titles (e.g. Manager, Engineering) or by their names (e.g. Mr. Smith)